Article I. NAME
The Association shall be known as the University of New Brunswick Overseas Chinese Students Association. The term "Overseas Chinese" is used here to embrace all those students of Chinese ethnic origin, irrespective of their nationalities, or countries of birth, or countries of naturalization.





Article II. AIMS
(a) To promote and foster friendship and better understanding among overseas Chinese students.
(b) To work for the interests and welfare of all overseas Chinese students in Fredericton, New Brunswick.
(c) To promote and foster friendship and better understanding wit Canadian and other overseas students at Fredericton.
(d) To render assistance to new students coming to Fredericton and to help orientate them to their new surroundings.





Article III. MEMBERSHIP
(a) Full membership - Full membership shall be open to all students studying in the University of New Brunswick, and St. Thomas University.
(b) Associate Membership - Associate membership shall be open to any interested person who does not qualify to be a full member.
(c) Honorary Membership - Any person of recognized standing, who is eligible neither for Full Membership nor Associate Membership, and who is willing to promote the welfare and objectives of the Association, shall be eligible for Honorary Membership, when duly nominated by two Full Members of the Association, and approved by the Executive Committee.





Article IV. PRIVILEGES OF MEMBERSHIP
(a) Full Members shall be entitled (i) to participate in all the activities organized b the Association, and (ii) to vote, nominate and be nominated for any executive position, provided they are in good standing for at least a month prior to the election.
(b) Associate Members shall be entitled to all the privileges of Full Members except the holding of executive positions, and the right to vote.
(c) Honorary Members shall be entitled to all the privileges of Full Members except for Article IV(a,ii).





Article V. MEETINGS
(a) There shall be two types of general meeting:

(i) Annual General Meeting, and
(ii) Special General Meetings.
(b) The General Meeting shall be the highest authority of the Association.
(c) The Annual General Meeting shall be convened in February. The business of this meeting shall be:

(i) To receive and adopt the minutes of previous Annual General Meeting together with the minutes of all Special General Meetings which may have been convened since the previous Annual General Meeting.
(ii) To receive and adopt the Annual Report of the secretaries and the Financial Report of the treasurer of the previous session.
(iii) To elect office-bearers for the following year.
(iv) To discuss any other matters arising.
(d) The Executive Committee shall call Special General Meetings whenever the necessity arises; or whenever it is requested by one-third of the voting members in writing, which shall specify the objects of the proposed meeting. Such specially requested general Meetings shall be held not later than three weeks after the written request is submitted to the Executive Committee.
(e) Notice and agenda of all General Meetings shall be sent to members two weeks in advance.
(f) The quorum of all General Meetings shall consist of one third of the full members and motions shall be carried with a simple majority of the full members present, except in the case of amending the Constitution, which is subjected to Article X. If the quorum is not formed within half an hour, the meeting shall be postponed one week and whatever number of members present then shall form the quorum.





Article VI. EXECUTIVE COMMITTEE
The Executive Committee shall consist of a President, two Vice-Presidents, a Secretary, a Treasurer, a Sports Director and a Social Director.





Article VII. DUTIES OF THE EXECUTIVE COMMITTEE
(a) The President shall:

(i) preside over all meetings of the Association;
(ii) after consulting with other Executive members, call special meetings;
(iii) represent the Association or delegate representatives for the association at any occasion when the Association has to be officially represented.
(b) The Internal Vice-President shall:

(i) assist the President in his internal duties;
(ii) temporarily take the place of the President in his absence.
(c) The External Vice-President shall:

(i) assist the President in his external duties (relations with other organizations);
(ii) take the place of the Internal Vice President in his absence.
(d) The Secretary shall:

(i) keep accurate minutes of the proceedings of meeting;
(ii) present minutes of the previous meeting for approval;
(iii) keep a file of all reports and be responsible for the compilation of the annual report to be presented at the last General Meeting of the fiscal year;
(iv) submit and conduct all correspondence as authorized by the Executive Committee;
(v) give due notice of the time, place and business of meetings;
(vi) the Secretary shall take the place of the External Vice-President in his absence.
(e)  The Treasurer shall:

(i) be responsible for collecting membership fees;
(ii) be in charge of the expenditure incurred by the Association;
(iii) present a financial report after having been audited, at the last General Meeting of the fiscal year;
(iv) the treasurer shall take the place of the Secretary in his/her absence.
(f) The Sports and Social Directors shall, with the assistance of other members of the Executive Committee, organize the social and sports activities of the Association. The Social Director shall cooperate with the External Vice President for every external social activity.
(g) Quorum of the Executive Committee shall consist of four members of the Committee. (This should be placed under Article VI).





Article VIII. ELECTION
(a) The Annual Election for the Executive Committee shall be held at the Annual General Meeting in February as stated in Article V, Section C.
(b) Each executive position shall be elected individually.
(c) The term of office shall be one calendar year. Any executive member may stand for re-election for further terms.
(d) Nomination for the executive positions shall be made on forms provided for the purpose and returned to the Secretary. Each form shall be signed by the nominee, the nominator and seconder.
(e) Nominations shall be closed a week before the election.
(f) Voting for any executive position shall be by secret ballot.
(g) The nominee shall be declared elected by a simple majority. In the event of a tie, the Chairman of the Election shall decide the issue.
(h) When there is only one candidate for the post, the nominee shall be declared elected by acclamation.
(i) In the event of a vacancy occurring in the Executive Committee due to resignation or any other cause, a by-election shall be held in accordance with article VIII.





Article IX. MEMBERSHIP FEES
Membership fees shall be decided by the Executive Committee. Membership cards will be issued upon receipt of required fees and are valid until September 30th of the following academic year.





Article X. AMENDMENTS
This Constitution shall be amended only at a General Meeting convened specifically for that purpose. Two-third of the number of paid members in such a meeting shall be required to amend the Constitution. Any matter that is not provided in the Constitution shall be left to the discretion of the Executive Committee.

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